Procurement Specialist

Company: Digital Research Alliance of Canada
Position Title: Procurement Specialist
Location: Remote, anywhere in Canada
Type: Full Time
Salary Range: Interested candidates are asked to supply a statement that details salary expectations for the role.

POSITION SUMMARY

Reporting to the Director of Procurement and Grant Management (the Director), the Procurement Specialist performs technical and administrative functions of the procurement functions of the Digital Research Alliance of Canada (the Alliance”), including purchasing and contract administration. This position is responsible for the procurement of goods, services (non-consulting and consulting) that are to be conducted in accordance with the Alliance’s procurement policy. Direction is received from the Director of Procurement and Grant Management. 

RESPONSIBILITIES :

The Procurement Specialist is responsible for:

  • Procuring and coordinating the procurement of goods and services required by various departments.
  • Prepare highly technical and complex specifications, contracts and solicitation documents, including all related research and value analysis.
  • Prepare and analyze competitive sealed bids, competitive sealed proposals, requests for quotations and requests for statement of qualifications.
  • Identify and notify potential sources.
  • Conduct pre-bid and pre-proposal conferences.
  • Coordinate and supervise activities of evaluation committees.
  • Recommend lowest responsive, responsible bidder on IFB’s, most advantageous offer on RFPs and most qualified for consultants.
  • Edit requisitions and confer with departments regarding requirements, specifications, quantity, quality and delivery. Recommend alternatives that would result in greater value.
  • Confer with consultants, contracts and suppliers in order to acquaint them with procurement policies and procedures and obtain information on required products and services.
  • Negotiate with consultants and contracts regarding specifications, scope of work, prices, terms and conditions.
  • Perform contract administration, including liaison between departments and suppliers, compliance with contract terms and conditions, compliance with Contribution Agreement(s), negotiation of contract amendments, extensions and change orders. Analyze cost and price data from suppliers. Perform contract audits when required.
  • Review and execute contracts, purchase orders, change orders and other documents within delegated authority.
  • Maintain the integrity of the public procurement process.
  • Analyze current procurement activities and recommend improvements through more efficient procurement methods, e‑procurement, reverse auctions, quantity discounts, standardization, value analysis or cooperative purchasing.
  • Provide guidance and assistance to other employees, as required.
  • Research market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services.
  • Engage in procurement planning with client departments. Routinely meet and communicate with client departments in order to identify and provide high quality of service to meet client service delivery requirements on a timely basis. Provide accurate, complete and up-to-date information in a courteous, efficient and timely manner.
  • Effectively communicate procurement policy and procedures to all personnel and interpret said policies and procedures as necessary.
  • Maintain individual workload statistics.
  • Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow-up.
  • Perform other related duties as required.

MINIMUM QUALIFICATIONS:

  • Education and Training: Bachelor’s degree from an accredited college or university in Business or Public Administration, Business Law, Finance, Purchasing, or closely related field. 
  • Work Related Experience: Minimum three (3) years progressively responsible experience in purchasing. 
  • Required Certifications: Certified Professional Public Buyer (PMAC) or equivalent certifications, or the ability to obtain the PMAC within three (3) years of hire. 
  • Knowledge, Skills and Abilities: 
    • Considerable knowledge of business practices related to purchasing. 
    • Considerable knowledge of contract documents, solicitation methods and contract administration related to procurement 
    • Good knowledge of laws, policies and procedures governing public procurement.
    • Good knowledge of contract law. 
    • Good knowledge of mathematics to perform computations and collect statistics for basic cost and price analysis. 
    • Some knowledge of cost accounting as it relates to price and cost analysis. 
    • Considerable skill in researching and preparing highly complex specifications, solicitations and contract documents. 
    • Considerable skill in negotiating contracts. 
    • Working skill in project management. 
    • Working skill with computers, including automated purchasing systems and common office software and productivity tools.
    • Ability to read, interpret, explain and properly apply rules, regulations, laws, policies and procedures. 
    • Ability to develop effective and cooperative working relationships with other departments, employees, suppliers and other public agencies. 
    • Ability to use judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature. 
    • Ability to effectively communicate orally and in writing, including the ability to convey complex and technical subjects in a clear, concise and positive manner. 
    • Ability to establish schedules and to complete projects on a timely basis. 
    • Ability to successfully deal with all persons in a fair and equitable manner. 
    • Ability to make difficult decisions and award contracts impartially and objectively. 
    • Possess complete integrity and a high sense of personal and professional ethics.
  • Multi-linguistic skills is an asset (English, French, Indigenous Peoples)

BENEFITS / WORK PERKS 

In addition to a competitive salary and a rewarding career where you can truly make a difference in the Canadian research community, we offer a comprehensive benefits package that meets the various needs of our diverse team and that spans across Canada, including: 

  • Comprehensive Benefits Plan, including:
    • Health
    • Dental
    • Long-Term Disability
    • Life Insurance
    • Flexible Spending Account 
    • Mental Health Supports 
  • Defined Benefit Pension Plan 
  • Paid Vacation
  • Remote Work – Flex Hours 

To apply, please send your resume and covering letter with the subject line Procurement Specialist to HR-​RH@​engagedri.​ca. Please also supply a statement that details your salary expectations for the role. Interested candidates are encouraged to apply not later than November 25th, 2021.

The Alliance recognizes that challenges remain in achieving the full participation of equity-seeking groups (including women, Indigenous Peoples, persons with disabilities, members of visible minority/​racialized groups, and members of LGBTQ2+) in research careers and is committed to identifying and eliminating barriers that may exist within its own hiring process, programs, and practices.